Bid on Blue
Be sure to MARK YOUR CALENDARS and buy your tickets when they go live!
Date: March 22, 2024
Time: 5:30 - 9:30 pm
Where: Von Braun North Hall
What: Cocktails, Dinner, Award, Entertainment
My Job: Day-of Silent Auction Chair
Position Summary:
As the Day-of Silent Auction Director, I will carry the responsibility of planning, organizing, and executing a successful silent auction for the Persistence Pac’s Bid on Blue fundraiser. I am in charge of coordinating logistics, managing volunteers, and maximizing revenue through effective auction management. This role demands strong organizational skills, excellent communication, and a passion for fundraising.
Key Responsibilities:
1. Auction Planning and Organization:
Develop and execute a comprehensive plan for the silent auction event, including timelines, budgets, and logistical considerations.
Coordinate with various teams to identify target fundraising goals, desired auction items, and target audience.
Implement creative strategies to attract potential donors and ensure a diverse range of high-quality auction items.
Oversee the creation of compelling auction displays and promotional materials.
2. Assist with Donation Acquisition and Management:
Establish and maintain relationships with potential donors, sponsors, local businesses, and individuals to secure auction item donations.
Create persuasive donation request letters and proposals, demonstrating the impact of contributions.
Track and acknowledge all received donations promptly while ensuring accurate catalog descriptions and valuations.
Maintain an organized inventory database and ensure proper handling and storage of all auction items.
3. Volunteer Management:
Recruit and train a team of dedicated volunteers to assist with all aspects of the silent auction event.
Assign tasks and responsibilities to volunteers, ensuring proper coverage and efficient execution of auction activities.
Provide guidance and support to volunteers, fostering a positive and collaborative work environment.
Recognize and appreciate volunteers for their contributions and efforts.
4. Auction Event Execution:
Coordinate and oversee all aspects of the silent auction event, including auction setup, registration, bidding procedures, and checkout processes.
Ensure a smooth flow of the auction, enforcing rules and regulations, and maintaining a professional and enjoyable atmosphere for attendees.
Utilize technology tools and software to efficiently manage bidding processes, track real-time bids, and address any technical issues that arise.
Stay up-to-date with current auction industry trends and incorporate innovative practices for enhanced attendee engagement.
5. Post-Event Analysis and Reporting:
Conduct a comprehensive evaluation of each auction event, analyzing key performance indicators such as revenue, bidder engagement, and donor satisfaction.
Prepare post-event reports summarizing the outcomes, lessons learned, and recommendations for future improvement.